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Privacy Policy

Effective date: April 1, 2022

 

About “CHARITABLE FOUNDATION “SIGMA SOFTWARE. SOCIAL INITIATIVE” and this privacy policy.

The charitable organization “CHARITABLE FOUNDATION “SIGMA SOFTWARE. SOCIAL INITIATIVE”, Reg. No. 40976134 (“Sigma”, “we”, “our”, or “us”), take all necessary measures to ensure that personal data is being processed by us in a lawful, fair and transparent manner.

Sigma is the data controller in respect of the personal data you provide to us when you register for and/or use any of our services provided through www.swedesforukraine.org, mainly relating to facilitating contacts between Ukrainian refugees and housing hosts in Sweden (the “Services”). This privacy policy describes what personal data Sigma may process, the purpose and legal basis for the processing, your rights in relation to Sigma, as well as how you can exercise those rights.

Sigma is committed to protecting your personal data and it is important to us to ensure that your personal data is being processed in a secure way. We are responsible for ensuring that the processing of personal data is carried out in accordance with applicable law and this privacy policy. We use appropriate technical and organizational measures with respect to the amount and sensitivity of personal data.

It is important that you read and understand this privacy policy before you use the Services. You should not use the Services if you do not approve of this privacy policy.

 

What personal data do we collect and where from?

If you register an account to use the Services, or if you contact Sigma through different communication channels, you may provide information to us that is considered personal data under applicable data protection laws.

Sigma may process the following personal data on you:

  • e-mail
  • phone number
  • name
  • date of birth/passport no.
  • IP address
  • other user-generated information that you actively choose to share within the Services.

We process data provided directly from you (e.g. when you fill in a registration form or account), other data we get on you (e.g. your IP address, cookies), data we may get from third parties if you authorize on the Services via third-party products (e.g. Google, Facebook, etc.).

 

Purpose and basis for processing

Purpose of the processing Legal basis for the processing
Setting-up, maintaining and managing your account Performance of a contract
Provision of the Service Performance of a contract
Receiving and responding to your communications and requests Necessary for the performance of a contract where such communication relates specifically to the Services, otherwise legitimate interests so that we can respond to your request
Notifying about updates to the Services, including updates to this Privacy policy and terms of use applicable to the Services Performance of a contract – when we notify you on updates to the Services;

Legitimate interest – when we notify you on some of our new Services and features or Services of our affiliates, as well as updates to this privacy policy or the terms of use applicable between you and us
Preparation of statistics relating to the Services Legitimate interest – Sigma monitors the usage of the Services to be able to improve and enhance the Services and thereby provide our users with the best experience possible
Fixing bugs in the Services and ensuring the proper operation of the Services Legitimate interest
Ensuring the safety and security of the users of the Services and the safety and security of the provision of the Services Legitimate interest
Limiting access to the Services Legitimate interest – in some cases, Sigma may make its Services available only to users in certain countries

 

Retention of personal data

Sigma takes all reasonable steps to ensure that your personal data is processed and stored securely. Your personal data will never be stored longer than permitted by applicable law or longer than necessary to fulfil the above stated purposes. If you have created an account for using any of our Services, your personal data is saved until you delete your account.

The above-mentioned retention periods do not apply in relation to personal data which we have a legal obligation to retain according to mandatory legislation.

 

Transfer of personal data

 We do not sell the personal data to anyone else, but we may transfer personal data to other recipients as described below. We always observe great caution when transferring your personal data and your personal data is only transferred in accordance with this privacy policy and after taking appropriate security measures.

Sigma can transfer your data:

  • to our vendors who develop and support the Services. If we do this, we will put in place a contract with them which requires them to only process your personal data in accordance with our instructions which requires that your personal data is treated in accordance with data protection laws;
  • to our subsidiaries and affiliated companies;
  • to third parties, if we have a legal obligation to do so (for example, the disclosure of certain contact information about a user who has posted illegal content at the request of the copyright holder of such content);
  • to third parties in the case of carrying out mergers and acquisitions operations with Sigma;
  • to state and court authorities, when there are relevant legal obligations and relevant requirements.

 

Transfer outside the EU

Sigma is located in Ukraine. Under certain circumstances, personal data may be transferred to other countries outside of the EU/EEA. When such transfers are carried out, Sigma takes all appropriate measures to ensure that your personal data are adequately protected and that all processing is performed in accordance with applicable data protection laws and this privacy policy.

Such adequate measures shall include: (a) transferring to a jurisdiction that the European Commission recognizes as providing adequate protection for the rights and freedoms of data subjects in connection with the processing of their personal data; or (b) transfers pursuant to standard contractual clauses in accordance with European Commission decisions on transferring personal data ((EU) 2021/914), provided that Sigma fulfills relevant data transfer impact assessment and implements technical, contractual and organizational additional protective measures (if the last ones are necessary).

You have the right to obtain a copy of the safeguards that we use when transferring personal data to a country outside of the EU/EEA by using the contact information below. If you would like to get a copy of the standard contractual clauses we use, please contact us via the following e-mail: [email protected]

 

Cookies

When using the Services, we may collect personal data through so-called cookies.

Cookies are small text files that a website stores or accesses on a visitor’s computer or mobile device. Cookies and similar technologies allow the site to remember a visitor when they visit the site from the same device and can be used to enable a variety of functions on the site, such as saving searches and tailoring the contents to the visitor’s previous use of the Services. For more general information about cookies, please see www.pts.se/cookies, www.aboutcookies.org and/or www.allaboutcookies.org/.

There are two types of cookies: 1) permanent cookies that remain on the visitor’s computer for a specified period of time, and 2) session cookies that are temporarily stored in the computer’s memory while a visitor is on a web page. Session cookies disappear when you close your browser.

Consenting to our use of cookies is optional and you can at any time choose to withdraw your consent. We use cookies to personalise content and ads, to provide social media features and to analyse our traffic. We also share information about your use of our site with our social media and analytics partners who may combine it with other information that you’ve provided to them or that they’ve collected from your use of their services. Please note that certain cookies we use are necessary for core functionality of the Services. We do not require your consent for such cookies.

As a user, you can decide whether to allow us to store the cookie on your computer by changing the settings in your browser. Should you choose to turn off the cookie function, certain functions of the Services may not work.

 

Your rights

You have the following rights with respect to your data:

  • right to request access to your personal data, i.e. to receive information on what of your personal data we are processing and how it is being used
  • right to correct your personal data in your account settings
  • right to erasure of your personal data
  • right to restrict the processing of your personal data
  • right to object to the processing of your personal data
  • right to data portability, i.e. to have your personal data transmitted in an electronic format

To exercise your rights, please contact us via the following e-mail: [email protected].

For the protection of your privacy and your personal data, please note that we may require that you identify yourself in connection with exercising your rights in accordance with the above.

You also have the right to lodge a complaint with your supervisory authority if believe that our processing of your personal data is not carried out in accordance with applicable laws.

 

Changes to the privacy policy

Please note that the terms of the privacy policy may be changed or amended. Any new version will be published on www.swedesforukraine.org. Consequently, you should review these terms on a regular basis to make sure that you are satisfied with the changes. In case of any material changes we will, however, email you, if you have given us your email address, to make you aware of any changes made.

 

Contact details

Full legal name: charitable organization “CHARITABLE FOUNDATION “SIGMA SOFTWARE. SOCIAL INITIATIVE”

Registration number: 40976134

Address: 64300, Ukraine, Izyum city, Soborna street, building 47, room 12

Representative in the EU – Sigma Sweden Software AB

If you have any questions related to this privacy policy, if you suspect that a breach of this privacy policy has occurred, or if you would like to contact us for any reason stated in this privacy policy, please contact us on: [email protected].